Become a User / Obtain Lab Access

HOW TO OBTAIN LAB ACCESS AS AN INSIDE MIT USER
In general, all people who charge the costs of their research to a standard MIT account (cost object) are considered  to be "Inside MIT users." MIT users are entitled to facility access cards, to the highest priority in the booking of instrument time, and to all user privileges.

  1. Choose the lab you need
  2. Review your project with CMSE Shared Facilities staff
  3. Make sure your MIT safety is up to date
  4. Get a Cost Object
  5. Register in CMSE MUMMS
  6. Complete lab specific equipment training with your shared facilities manager
  7. Complete specific equipment training

1. CHOOSE THE LAB YOU NEED
Discuss with your PI and/or visit the CMSE Labs & Instruments page to determine which instrument(s) and lab(s) you will require for your project. Note the corresponding lab personnel on these pages in order to complete the following steps to becoming Shared Facilities user.

2. REVIEW YOUR PROJECT WITH CMSE SHARED FACILITIES STA­FF
Contact the lab personnel found in the last step to discuss the details and feasibility of your project.

3. MAKE SURE YOUR MIT SAFETY IS UP TO DATE
In Atlas, check your Training Profile to be sure that your required training has been completed and is currently up to date. Also be sure that you have checked off in Atlas that you have read the most recent version of the Chemical Hygiene Plan.

4. GET A COST OBJECT
Ask your PI about obtaining a cost object. You will not be able to use the labs without a cost object approved by your PI.

5. REGISTER IN CMSE MUMMS
CMSE MUMMS is a web-based application to manage your account and lab access.  Before using any equipment, you must register in MUMMS.Click here to register in the MUMMS portion of our Coral system.

6. COMPLETE LAB SPECIFIC EQUIPMENT TRAINING
To schedule training, please contact the staff in the appropriate facility as listed on our Labs & Instruments page, and complete specific equipment trainings as necessary.

7. COMPLETE SPECIFIC EQUIPMENT TRAINING AS NECESSARY
 

 

HOW TO OBTAIN LAB ACCESS AS AN OUTSIDE (NON MIT) USER
Researchers without a direct MIT affiliation who are working on a research project at an academic institution or hospital are considered to be non-MIT users.

  1. Choose the lab you need
  2. Obtain an MIT ID number
  3. Submit an Outside User Application
  4. Send a Purchase Order to MIT
  5. Register in CMSE MUMMS
  6. Take the two required EHS safety courses and read the CMSE Chemical Hygiene Plan
  7. Complete lab specific training
  8. Complete specific equipment training

1. Choose the Lab You Need
Visit the CMSE Labs & Instruments page to determine which instrument(s) and lab(s) you will require. Note the corresponding lab personnel on these pages in order to complete the following steps to becoming an Shared Facilities user.

2. Obtain an MIT ID Number
Email your request for a guest ID to Susan Dalton, sdalton@mit.edu, along with your full name and date of birth.
IDs will provide you with a username (kerberos ID) and access to Environment, Health & Safety (EHS) courses, which you will later need for the following steps in becoming an Outside User.

3. Submit an Outside User Application
Talk with CMSE Shared Facilities staff concerning the feasibility of your experiment or the availability of the desired instrumentation or service. Complete the application that describes your user status as an acedemic or non acedemic user as described below:
(Application will be effective for one year; reapplication required for work beyond this time frame.)

Academic Users
Researchers without a direct MIT affiliation who are working on a research project at an academic institution or hospital.

Non Academic Users

  1. Researchers who are neither affiliated with MIT nor with any other academic institution or hospital; or
  2. MIT faculty members who are using the facilities in connection with a consulting or other formal arrangement with a commercial entity

Click here to complete the Non-MIT/Academic Use Application

Click here to complete the Non-MIT/Non-Academic Use Application

Consulting
When a consulting relationship exists between a Faculty or Staff member and some outside commercial organization, and the work to be performed in the facility is in any way connected with the substance of the consulting agreement or the interests of the outside organization, the work will automatically be considered commercial work unless the PI can justify otherwise. Any faculty work in the CMSE SEFs involving consulting of an industrial or legal nature must have prior approval of the CMSE director and comply with outside user procedures.

You will receive an approval email after your submission that will provide you with a project number, which you will continue to use for future usage. However, this approval and use of the facilities is contingent on your completion of the following step, issuing to CMSE a purchase order to cover the cost of your use of the facilities submission.

4. Send a Purchase Order to MIT

  1. Visit the Rules and the Rates pages to determine an estimated amount you would expect to pay based on the equipment and the expected time of usage.
  2. Send both an electronic and an original paper copy of your purchase order.

Electronic P.O.s should be sent to: sdalton@mit.edu and dlbrooks@mit.edu.

Original copies should be mailed to:
Center for Materials Science and Engineering
Massachusetts Institute of Technology
77 Massachusetts Avenue
13-2082
Cambridge, MA 02139
Attn: Dianne Brooks

5. Register in CMSE MUMMS
Click here for the link to MUMMS registration.

6. Take the two required EHS safety courses and read the CMSE Chemical Hygiene Plan

7. Complete Lab Specific Equipment Training
CMSE aims to enable the vast majority of users to work autonomously in their use of shared facilities equipment. All users must receive instruction from the Shared Facilities staff. Users new to MIT who have used similar or even even identical equipment elsewhere ARE NOT EXEMPT FROM THIS REQUIREMENT.

Take the two required safety courses, Chemical Hygiene and Hazardous Waste Training, on the MIT Environmental, Health & Safety web site, and read the CMSE Chemical Hygiene Plan. Please remember to check off the completion of each of these courses in MUMMS. Both courses will appear in Coral within 24 hours of completion. Please note that users of the CMSE X-ray SEF will be required to take the EHS X-ray course if becoming a self-user. Please see Dr. Charles Settens.

At some point of marking completion of your lab safety, there will be a needs assessment that will request for the name of your supervisor. Please note that your supervisor should be the supervisor of the CMSE Shared Facilities lab you plan to use. A dropdown menu will be provided with names of each of the supervisors for you to select.

8. Complete Specific Equipment Training

Contact one of the lab personel from the lab containing the instrument(s) you would like to use to schedule a time to be trained on the equipment you plan to use.

*Kerberos is an authentication system used to prove your identity to servers and systems within MIT.